Bulletin: OR2020002

Date:
August 12, 2020
To:
All Oregon Issuing Offices
RE:
LEGISLATIVE UPDATE - Oregon 2020 Special Session House Bill 4212 as it pertains to Remote Online Notarization (RON)

Dear Associates:

The Oregon Legislative Assembly has passed House Bill 4212; it became effective on June 30, 2020. Among other items, this bill updates Oregon’s notary laws and authorizes remote notarizations in Oregon through June 30, 2021. The bill establishes the requirements for the process by which a remote notary may be certified. It also establishes the procedures by which a remote notary may perform a remote notarization, including the standards for determining an individual’s identity and the standards for equipment, software and hardware by which a notary may perform a remote notarization. HB 4212 requires that the remote notary ensure that an electronic journal and electronic recording be maintained. The bill has also amended the fees that a notary may charge for remote notarial acts. Pursuant to the HB 4212 a notary public shall notify the Secretary of State that the notary public will be performing notarial acts with respect to electronic records and identify the technology the notary public intends to use. The Secretary of State has authorized certain platforms for use, however, for title insurance purposes please use one of Stewart’s approved platforms as outlined in the Stewart Bulletins referenced below.

If you have any questions relating to this or other bulletins, please contact a Stewart Title Guaranty Company underwriter.

For on-line viewing of this and other bulletins, please log onto www.vuwriter.com.

THIS BULLETIN IS FURNISHED TO INFORM YOU OF CURRENT DEVELOPMENTS. AS A REMINDER, YOU ARE CHARGED WITH KNOWLEDGE OF THE CONTENT ON VIRTUAL UNDERWRITER  AS IT EXISTS FROM TIME TO TIME AS IT APPLIES TO YOU, AS WELL AS ANY OTHER INSTRUCTIONS. OUR UNDERWRITING AGREEMENTS DO NOT AUTHORIZE OUR ISSUING AGENTS TO ENGAGE IN SETTLEMENTS OR CLOSINGS ON BEHALF OF STEWART TITLE GUARANTY COMPANY. THIS BULLETIN IS NOT INTENDED TO DIRECT YOUR ESCROW OR SETTLEMENT PRACTICES OR TO CHANGE PROVISIONS OF APPLICABLE UNDERWRITING AGREEMENTS. CONFIDENTIAL, PROPRIETARY, OR NONPUBLIC PERSONAL INFORMATION SHOULD NEVER BE SHARED OR DISSEMINATED EXCEPT AS ALLOWED BY LAW. IF APPLICABLE STATE LAW OR REGULATION IMPOSES ADDITIONAL REQUIREMENTS, YOU SHOULD CONTINUE TO COMPLY WITH THOSE REQUIREMENTS.

References

Bulletins Replaced:
None
Related Bulletins:
SLS2020003 UNDERWRITING - Remote Online Notarization
 
SLS2020004 UNDERWRITING - Remote Online Notarization
Underwriting Manual:
1.16 Acknowledgments
 
1.52 Aliens And Aliens' Investments
 
13.08 Notaries Public
Exceptions Manual:
None
Forms:
None