Bulletin: GA2020004

Date:
April 02, 2020
To:
All Georgia Issuing Offices
RE:
UNDERWRITING - Georgia Executive Order and Georgia Supreme Court Order

Dear Associates:

Please note that remote notarization and Remote Online Notarization are different processes with different requirements. 

On March 31, 2020, Georgia Governor Brian Kemp issued an Executive Order 03.31.20.01, a copy of which is attached. In the order, the Governor modified certain sections of Georgia law to allow the use of real-time audio-visual communication technology to facilitate the social distancing necessary to prevent the spread of COVID-19. On March 27, 2020, the Georgia Supreme Court entered an order, a copy of which is attached, making it ethically permissible for a lawyer to participate in and supervise the closing of a real estate transaction by way of video conference. Stewart is committed to our partners by providing further guidelines to allow agents to continue closing and insuring transactions. Given the uncertainty of how COVID-19 may impact real estate transactions, and in the interest of providing our agents the tools necessary to provide service to their customers, we are implementing the following procedures, outlined below, which are EFFECTIVE UNTIL either the aforementioned Governor’s order or the aforementioned Georgia Supreme Court order expires or is otherwise modified or terminated. Stewart agents may use real-time audio-visual communication technology to facilitate the attestation requirements for a notary public and witness consistent with Governor Kemp’s Executive Order and the guidelines set forth herein.

To facilitate the use of audio-visual notary feature set forth in the attached Executive Order, the audio-visual technology must:

  • Provide for the audio/video preservation of the entire notarial transaction; and
  • Provide for secure storage and transmission of the Non-public personal information.

Conditions for Notary Process:

  • Notary public, unofficial witness and signer via technology platform must have face to face interactive (live) exchange of communication to exchange oath;
  • Notary public must verify ID via a video comparison of ID to signer’s face;
  • Signer then must sign on camera for notary public and unofficial witness to witness;
  • Signer then sends contemporaneously with execution via email or fax the signed signature page(s) and copy of ID to notary public;
  • Notary public applies notarial seal to received execution page;
  • Signer then sends the wet signature page to notary public to re-apply notarial seal;
  • Original document and Identification are sent to the closing attorney with a video of the notarial transaction;
  • Closing attorney shall maintain a copy of the video and provide to Company upon request;
  • The Notary Public must be a licensed Georgia notary and must be physically located in Georgia while performing the notarial act; and
  • Closing attorney receives the original document and identification and attaches signature page with a notarial seal to original document and submits for recording.

Additional Underwriting requirements:

  • Parties, including lender, must authorize in writing the use of the video notary process for the execution of documents;
  • No change is allowed to the attestation forms required under Georgia law for certain documents to be recorded including a deed and deed to secure debt;
  • Notary Public and unofficial witness both must be either an approved Georgia Stewart agent or an employee of an approved Georgia agent absent underwriter approval;
  • The approval of the Audio-visual feature is limited to policy amount up to $1,000,000.00 and is limited to buy-sale transactions, purchase money Deeds to Secure Debt, refinances and cash out refinances. Policies to be issued in excess of $1,000,000.00 or that are not for one of the aforementioned types of transactions will be considered but must obtain approval of underwriting counsel;
  • To the extent Georgia Rules of Professional Conduct may require a Georgia attorney to be physically present at the closing of a real estate transaction and in close proximity to the parties to the transaction, a Georgia licensed attorney must participate in and supervise the closing of the real estate transaction by way of the real-time audio-visual communication technology consistent with the recent order from the Georgia Supreme Court, a copy of which is attached hereto, ethically permitting a lawyer to participate in and supervise the closing of a real estate transaction by way of video conference;
  • Notary public and closing attorney both must sign a certificate in form satisfactory to Company confirming compliance; and
  • Signer must sign a certificate in form satisfactory to Company that he/she was located in Georgia at the time of signing.
  • The title Company must verify that the recording office will accept the Notary performed in this process.

Suggestions for Audio/Video Conferencing Technology:

The Governor’s Executive Order does not identify technology which would satisfy the audio/video requirements of the order. As a convenience to our agents and to aid your search in locating a service provider, we’ve listed some providers which offer audio/video conferencing and the ability to record such conference:

Microsoft Teams: https://support.office.com/en-us/article/record-a-meeting-in-teams-34dfbe7f-b07d-4a27-b4c6-de62f1348c24

Go To Meeting: https://www.gotomeeting.com/features/online-meeting-recording

Cisco Webex: https://help.webex.com/en-us/nzpa89j/Manage-Cisco-Webex-Meetings-Recordings

If you have any questions relating to this or other bulletins, please contact a Stewart Title Guaranty Company underwriter.

For on-line viewing of this and other bulletins, please log onto www.vuwriter.com.

Notary and Closing Attorney’s Certification
Signer’s Certificate
Executive Order 03.31.20.01
Georgia Supreme Court Order

 

THIS BULLETIN IS FURNISHED TO INFORM YOU OF CURRENT DEVELOPMENTS. AS A REMINDER, YOU ARE CHARGED WITH KNOWLEDGE OF THE CONTENT ON VIRTUAL UNDERWRITER  AS IT EXISTS FROM TIME TO TIME AS IT APPLIES TO YOU, AS WELL AS ANY OTHER INSTRUCTIONS. OUR UNDERWRITING AGREEMENTS DO NOT AUTHORIZE OUR ISSUING AGENTS TO ENGAGE IN SETTLEMENTS OR CLOSINGS ON BEHALF OF STEWART TITLE GUARANTY COMPANY. THIS BULLETIN IS NOT INTENDED TO DIRECT YOUR ESCROW OR SETTLEMENT PRACTICES OR TO CHANGE PROVISIONS OF APPLICABLE UNDERWRITING AGREEMENTS. CONFIDENTIAL, PROPRIETARY, OR NONPUBLIC PERSONAL INFORMATION SHOULD NEVER BE SHARED OR DISSEMINATED EXCEPT AS ALLOWED BY LAW. IF APPLICABLE STATE LAW OR REGULATION IMPOSES ADDITIONAL REQUIREMENTS, YOU SHOULD CONTINUE TO COMPLY WITH THOSE REQUIREMENTS.

References

Bulletins Replaced:
None
Related Bulletins:
SLS2020003 UNDERWRITING - Remote Online Notarization
 
SLS2020004 UNDERWRITING - Remote Online Notarization
Underwriting Manual:
None
Exceptions Manual:
None
Forms:
None