Bulletin: NY000274

Date:
March 01, 2006
To:
All New York State Office Counsel, Managers and Agents
RE:
Suffolk County Recordings

Suffolk County has joined the growing number of County Clerks that will not accept for filing any document with:

  • social security number,
  • date of birth
  • other personally identifiable information

As stated in the attached memo from the Acting Suffolk County Clerk, there is presently legislation pending in both houses of the state legislature to restrict the use of the above from being used in a document.  This legislation is being monitored by Stewart.

THIS BULLETIN IS FURNISHED TO INFORM YOU OF CURRENT DEVELOPMENTS. AS A REMINDER, YOU ARE CHARGED WITH KNOWLEDGE OF THE CONTENT ON VIRTUAL UNDERWRITER  AS IT EXISTS FROM TIME TO TIME AS IT APPLIES TO YOU, AS WELL AS ANY OTHER INSTRUCTIONS. OUR UNDERWRITING AGREEMENTS DO NOT AUTHORIZE OUR ISSUING AGENTS TO ENGAGE IN SETTLEMENTS OR CLOSINGS ON BEHALF OF STEWART TITLE GUARANTY COMPANY. THIS BULLETIN IS NOT INTENDED TO DIRECT YOUR ESCROW OR SETTLEMENT PRACTICES OR TO CHANGE PROVISIONS OF APPLICABLE UNDERWRITING AGREEMENTS. CONFIDENTIAL, PROPRIETARY, OR NONPUBLIC PERSONAL INFORMATION SHOULD NEVER BE SHARED OR DISSEMINATED EXCEPT AS ALLOWED BY LAW. IF APPLICABLE STATE LAW OR REGULATION IMPOSES ADDITIONAL REQUIREMENTS, YOU SHOULD CONTINUE TO COMPLY WITH THOSE REQUIREMENTS.

February 21, 2006

AN IMPORTANT MESSAGE FROMACTING
COUNTY
CLERK JUDITH A. PASCALE

The Suffolk County Clerk's Office currently utilizes imaging technology for the storage and access of land records, Since these records must be, by law, available for public viewing, we strongly urge you to comply with the following:

Documents presented for filing/recording with the Suffolk County Clerk should not contain:

1)   social security numbers;

2)      dates of birth;

3)      any personally identifiable information.

Recently, New York State legislation has been introduced to prohibit the filing of documents that contain personally identifiable information. The proposed law may include the imposition of fines for including information not required to meet our recording mandates

On behalf of the 15 million residents of Suffolk County, I appreciate your assistance in helping to protect the integrity of these vital records.

Judith A. Pascale
Acting County Clerk

References

Bulletins Replaced:
None
Related Bulletins:
None
Underwriting Manual:
None
Exceptions Manual:
None
Forms:
None